3. Except as specified above on the communications, the Provisional Agenda shall include all the items
listed by the present Rules of Procedure as well as the items proposed by:
1. The Commission at a previous Session;
2. The Chairman of the Commission or another member of the Commission;
3. A State party to the Charter;
4. The Assembly of Heads of State and Government or the Council of Ministers of the Organisation of
African Unity;
5. The Secretary General of the Organisation of African Unity on any issue relating to the functions
assigned to him by the Charter;
6. A national liberation movement recognised by the Organisation of African Unity or by a
non-governmental organisation;
7. A specialised institution of which the State parties to the Charter are members.
4. The items to be included in the provisional agenda under sub paragraphs b, c, f and g of paragraph 3
must be communicated to the Secretary, accompanied by essential documents, not later than eight (8)
weeks before the Opening of the Session.
5. 1. All national liberation movements, specialised institutions, intergovernmental or non-governmental
organisations wishing to propose the inclusion of an item in the Provisional Agenda must inform the
Secretary at least ten (10) weeks before the opening of the meeting. Before formally proposing the
inclusion of an item in the Provisional Agenda, the observations likely to be made by the Secretary must
duly be taken into account;
2. All proposals made under the provisions of the present paragraph shall be included only in the
Provisional Agenda of the Commission, if at least two thirds (2/3) of the members present and voting so
decide.
6. The Provisional Agenda of the Extraordinary Session of the Commission shall include only the item
proposed to be considered at that Extraordinary Session.
Rule 7 - Transmission and Distribution of the Provisional Agenda
1. The Provisional Agenda and the essential documents relating to each item shall be distributed to the
members of the Commission by the Secretary who shall endeavour to transmit them tot members at least
six (6) weeks before the opening of the Session.
2. The Secretary shall communicate the Provisional Agenda of that session and have the essential
documents relating to each Agenda item distributed at least six weeks before the opening of the Session of
the Commission to the members of the Commission, member States parties to the Charter, to the current
Chairman of the Organisation of African Unity and observers.
3. The draft agenda shall also be sent to the specialised agencies, to non governmental organisations and
to the national liberation movements concerned with the agenda.
4. In exceptional cases the Secretary may, while giving his reasons in writing, have the essential
documents relating to some items of the Provisional Agenda distributed at least four (4) weeks prior to the
opening of the Session.
Rule 8 - Adoption of the Agenda
At the beginning of each session, the Commission shall if necessary, after the election of officers in
conformity with Rule 17, adopt the agenda of the Session on the basis of the Provisional Agenda referred
to in Rule 6.
Rule 9 - Revision of the Agenda
The Commission may, during the Session, revise the Agenda if need be, adjourn, cancel or amend items.
During the Session, only urgent and important issues may be added to the Agenda.
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