ECOWAS Tenders Code 3. The Public Contracting Officer of each Institution shall be solely responsible for advertising or soliciting for bids, proposals or quotations in accordance with the conditions set forth in this Code. Article 8: Procurement Committee and Procurement Board 1. There is hereby established: a) A Procurement Committee in each Institution of the Community. b) An ECOWAS Procurement Board for the Community. 2. These entities shall be responsible for ensuring the quality of Tender documents, opening and evaluation of bids, proposals and quotations and award of contracts in compliance with the thresholds set out in this Code. 3. 4. Upon the recommendation of a Procurement Committee or the ECOWAS Procurement Board, the Approving Authorities shall endorse the award and the Contracting Authorities shall sign the contract. 5. For the Commission, the Procurement Committee shall be composed as follows: a) The Commissioner for Finance and the Commissioner for Human Resources – Chairperson, and Vice Chairperson; b) Director of Finance – Member; c) Director of Legal Affairs of the ECOWAS Commission - Member; d) Director of the Beneficiary Directorate - Member e) –Two other Directors appointed by the Approving Authority - Member f) Director responsible of Procurement – Secretary g) Representatives of the Chief Internal Auditor and the Financial Controller Observers A Technical Sub-Committee shall be established with responsibility for the evaluation of all bids. Membership of this Sub-Committee shall comprise of the following; a. Director of Finance; b. Director of the Beneficiary Directorate; c. One Director from the two appointed Directors; d. Director responsible for Procurement Secretary; e. The Procurement Committee may co-opt Technical Expert(s) of the Community to assist the Technical Sub-Committee. 6. For the other Institutions, the Procurement Committee shall be composed as follows: a) Deputy Heads of Institution (and the case of the Community Parliament, the highest ranked Director except the DAF) – Chairperson b) 2 Co-opted Directors by the Head of the institution except the DAF – Member c) Principal Accountant responsible for Budget - Member d) Legal Officer of the institution - Member; e) Representative of the Beneficiary Directorate - Member Final Page 6