SADC Secretariat Records Management Policy a) Acting as the custodian of this Policy, including the implementation enforcement and monitoring of this Policy. b) Implementing and monitoring a records management programme that supports compliance to this Policy. c) The Records Management Function, is responsible for managing all official records of the Secretariat, maintaining the Records Management System and issuing supporting guidelines for managing records from creation through to disposal. d) Producing, implementing and reviewing procedures contingent upon this Policy. of records management e) Performing audits regularly to evaluate compliance of the records management system with this Policy. f) Providing necessary training towards SADC Secretariat staff compliance with this Policy. 6.3 The Records Management Committee a) A Records Management Committee shall be established composed of all or some Heads of the Directorates and Units. whose main duties shall be to: i) Coordinate the implementation of the records management programme within the Secretariat. ii) Approve and review the records retention and disposition schedule, access security levels and classification scheme. iii) Approve and supervise the destruction of records. iv) Advise and make recommendations to the Executive Secretary on all matters relating to the state of management of the Secretariat records. b) The Chair of the Records Management Committee will be appointed by the Executive Secretary. 6.4 Responsibilities of SADC Secretariat Staff All staff working for the SADC Secretariat, whether permanent, temporary or on contract employment, including consultants and others contracted to perform certain functions on behalf of the Secretariat, are responsible for: ________________________________________________________________________ Page 5