SADC Financial Regulations Effective 1 April 2013 Regulation  9  -­‐  Delegation   1. The Accounting Officer: c) shall, for the proper application of these Financial Regulations in SADC’s administration, develop an appropriate system of delegation that shall maximise administrative and operational efficiency with adequate checks and balances in SADC’s financial administration; d) may, in accordance with that system, delegate in writing to a member of SADC’s management or any other official of SADC any powers or duties: (i) assigned to an Accounting Officer in terms of the Treaty or these regulations; or (ii) reasonably necessary to assist the Accounting Officer in complying with a duty which requires the Accounting Officer to take reasonable or appropriate steps to ensure the achievement of the aims of a specific provision of these Regulations, and e) shall regularly review delegations issued in terms of paragraph (b) and, if necessary, amend or withdraw any of those delegations. 2. The name and or position of each person with responsibilities of a Controlling Officer shall be contained in the updated delegations register maintained by the DBF. Each Vote, or KRA falling under the responsibility of the Controlling Officer shall be listed next to the name of that Controlling Officer in such a way as to clearly indicate that officer’s area of authority and all delegated authority. 3. A delegation: a) shall be in writing and recorded in the delegations register maintained by the DBF; b) is subject to such limitations and conditions as the Accounting Officer may impose in a specific case; c) may either be to a specific individual or to the holder of a specific post in SADC; d) may, in the case of a delegation to a member of SADC’s senior management, authorise that member to sub-delegate the delegated power or duty to an official or the holder of a specific post in that member’s area of responsibility; and e) does not divest the Accounting Officer of the responsibility concerning the exercise of the delegated power or the performance of the delegated duty. Page 20 of 100