g) by a specialised institution of which the States parties to the African Charter are members.
4. The items to be included in the provisional agenda under sub-paragraphs b, c, f, and g of paragraph 3
must be communicated to the Secretary-General, accompanied by essential documents, not later than
eight (8) weeks before the first sitting of each Session.
5.
a) All national liberation movements or non-governmental organisations wishing to propose the inclusion of
an item in the Provisional Agenda must inform the Secretary-General at least ten (10) weeks before the
opening of the meeting. Before formally proposing the inclusion of an item in the Provisional Agenda, the
observations likely to be made by the Secretary-General must duly be taken into account.
b) The proposal, accompanied by essential documents, must formally be submitted not later than eight (8)
weeks before the opening of the session.
All proposals made under the provisions of the present paragraph shall be included in the Provisional
Agenda of the Commission, if at least two-thirds (2/3) of the members present and voting so decide.
6. The Provisional Agenda of the extraordinary session of the Commission shall include only the item
proposed to be considered at the extraordinary session.
Rule 7 : Transmission and Distribution of the Provisional Agenda
1. The Provisional Agenda and the essential documents relating to each item shall be distributed to the
members of the Commission by the Secretary-General who shall endeavour to transmit them to members
at least six (6) weeks before the opening of the session.
2. The Secretary-General shall communicate the Provisional Agenda of that session and have the essential
documents relating to each Agenda item distributed at least six weeks before the opening of the session of
the Commission to the members of the Commission, member states parties to the Charter, to the current
Chairman of the OAU.
3. The draft Agenda shall also be sent to the specialised agencies, to non-governmental organisations and
to the national liberation movements concerned with the Agenda.
4. In exceptional cases, the Secretary-General, may, while giving his reasons in writing, have the essential
documents relating to some items of the Provisional Agenda, distributed at least four (4) weeks prior to the
opening of the session.
Rule 8 : Adoption of the Agenda
At the beginning of each session, the Commission shall if necessary, after the election of officers in
conformity with Rule 18, adopt the Agenda of the session on the basis of the Provisional Agenda referred to
in Rule 6.
Rule 9 : Revision of the Agenda
The Commission may, during the session, revise the Agenda if need be, adjourn, cancel or amend items.
During the session, only urgent and important issues may be added to the Agenda.
Rule 10 : Draft Provisional Agenda for the Next Session
The Secretary-General shall, at each session of the Commission, submit a Draft Provisional Agenda for the
next session of the Commission, indicating, with respect to each item, the documents to be submitted on
that item and the decision of the deliberative organ which authorised their preparation, so as to enable the
Commission to consider these documents as regards to the contribution they make to its proceedings, as
well as their urgency and relevance to the prevailing situation.
Chapter III: Members of the Commission
Rule 11 : Composition of the Commission
The Commission shall be composed of eleven (11) members elected by the Assembly of Heads of State
and Government hereinafter referred to as "the Assembly", in conformity with the relevant provisions of the
Charter.
Rule 12 : Status of the Member
1. The members of the Commission shall be eleven (11) personalities appointed in conformity with the
provisions of 31 of the Charter.
2. Each member of the Commission shall sit on the Commission in a personal capacity. No member may
be represented by another person.
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