Southern Africa Development Community Secretariat – Procurement and Grants Policy (3) Call for proposals must be published conveniently, in order to encourage transparency and competition. Any modification of the content of the call for proposal shall be subject to publication under the same conditions as those for the call for proposal. (4) Any substantial change in the work program shall also be published. Article 59. Exceptions to calls for proposals (1) Grants may be awarded without a call for proposal only in the following cases: (a) for the purpose of humanitarian aid and civil protection operations or crisis management or in any other exceptional circumstances; (b) to institutions with a “de iure” or “de facto” monopoly, duly substantiated in the award decision; (c) to public bodies, research institutions and bodies designated by Member States under their responsibility; or (d) when it is agreed through a prior contribution agreement/contract or any other similar legal instrument agreed upon by SADC Secretariat and a third party. Article 60. Publication of beneficiary awarded (1) The information related to grants awarded in the course of a financial year must be published. The publication must contain at least the following information: (a) (b) (c) (d) (e) (2) name of the institution or consortium awarded; name of the action; budget awarded and total budget or the action; implementation period; and identification of source of financing. The Secretariat shall produce an annual report on: (a) the number of applicants; (b) the number and percentage of successful applications per call for proposals; (c) the duration of the procedure from the date of closure of the call for proposals to the award of the grants; and (d) how the publication obligations were fulfilled. Article 61. Information for applicants (1) SADC Secretariat may provide information and advice to applicants through the following means: (a) laying down joint standards for application forms for similar grants and monitoring the size and readability of the application forms; (b) supplying information to potential applicants in particular through seminars and/or the provision of handbooks; (c) maintaining permanent data for beneficiaries; and (d) providing detailed guidelines for applicants, which according to Article 55 of this Policy comprehensively develop the call’s objectives, the eligible actions and all the elements needed to make a proposal. 41