Southern Africa Development Community Secretariat – Procurement and Grants Policy connection with the contract in question for which the operator is suspected of engaging in corrupt, fraudulent, collusive, coercive, or obstructive practices; (e) forfeit the bid or performance securities of the bidder/the contractor; (f) suspend any payments due to the economical operator, under the contract in question or any other contract he might have with the organization, until the extent of damage caused by his engagement in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for the SADC Secretariat’s contract are determined and recovered; (g) sue the economic operator to recover the damages caused by his engagement in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for the contract in question, if they are not fully recovered by the securities and the payments otherwise due to the bidder/the contractor; and/or (h) take any other measures contained in the contract. Article 50. Record keeping (1) Contractors and Grant beneficiaries shall keep record, supporting documents, reports and other records for seven years following the payment of the final balance. (2) Record pertaining to audits, appeals, litigation or the pursuit of claims arising our to the performance of a project shall be retained till such audits, appeals, litigation or claims have been disposed of. (3) All records referring to Procurement activities and grants shall be kept according to the SADC Secretariat Records Management Policy. 37

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