Southern Africa Development Community Secretariat – Procurement and Grants Policy (a) to make it possible to assess the applicant's ability to complete the proposed action or work programme; and (b) to ensure that the applicants have financial, technical and professional capacity to implement the action proposed. (2) The Guidelines for applicants shall also contain the selection criteria to make it possible to assess the quality of the proposals submitted in the light of the objectives and priorities set in the call for proposals. The award criteria should enable to award the grants to actions which maximise the overall objective of the program. Article 68. Evaluation of proposals (1) The evaluation must be done on the basis the selection and award criteria which are in the guidelines for applicants. The evaluation will determine which proposals will be financed. (2) SADC Secretariat may, where appropriate, divide the awarding process into two procedural stages. The rules governing the process shall be published in the guidelines for applicants. Where the call for proposals specifies a two stage submission procedure, only those applicants whose proposals satisfy the evaluation criteria for the first stage shall be requested to submit a complete proposal in the second stage, consequently only those proposals who pass the first stage, based on the evaluation against a limited set of criteria, shall go forward for further evaluation. Each subsequent stage of the procedure must be clearly distinct from the previous one. The same documents and information shall not be required more than once during the same procedure. (3) SADC Secretariat will appoint an evaluation committee to evaluate the proposals. The committee will have the same composition as that in Article 39 in part one of this Policy. The rules of Article 39 shall also apply to grants. (4) As a result of the evaluation, the Contracting Authority will draw up the list of beneficiaries and the amount approved per proposal. The Contracting Authority shall inform all applicants of its decision to award or reject the proposals justifying its decision. If the process is divided in two steps the applicants must be informed at each step. (5) The evaluation committee will prepare an evaluation report which shall contain at least the subject and overall amount of the decision, the name of the successful applicants, the title of the actions, the amounts accepted and the reasons for that choice and the names of the applicants rejected and the reason for that rejection. Article 69. Grant contract (1) The Contracting authority will propose a grant agreement to those entities whose proposals have been approved for funding. The entities awarded with grant will sign a grant agreement (contract) with the Contracting authority. The contract shall at least specify the following: (a) subject; (b) beneficiary; (c) duration of the grant, including date of its entry into force, starting date and duration of the action; (d) maximum amount of funding given by SADC Secretariat; 44