Southern Africa Development Community Secretariat – Procurement and Grants Policy (2) In the case of restricted bidding, only the shortlisted economic operators are entitled to receive the bidding documents. (3) As in paragraph (2), when the shortlisted economic operator is a joint venture or consortium, the composition of the joint venture or consortium shall not be changed after prequalification or during the implementation of the contract awarded to the joint venture or consortium without prior approval of the Procuring Entity. (4) The Procuring Entity may approve the change in the composition of the joint venture or consortium composition only if the modification: (a) is supported by solid and objective arguments; (b) does not alter the competition; (c) is not generating a conflict; and (d) is not invalidating the criteria and conditions in place when the joint venture or consortium was prequalified or awarded the contract. (5) The invitation to bid shall contain, at a minimum, the following information: (a) the name and address of the Procuring Entity; (b) the nature, the location and main requirements for the services to be provided; the nature, quantity, and place of delivery of the goods to be supplied, or the nature and location of the works to be executed; (c) the procurement method used and a reference to the applicable procurement policies and rules; (d) the means of obtaining the Biding documents and the place from which they may be obtained; (e) the place, deadline and procedures for the submission of bids; (f) the amount of bid security, if required; and (g) details of how further information or clarifications can be obtained. (6) As far as possible the bidding documents shall be distributed to economic operators in electronic version, free of charge. However, in the situation when electronic version is not a recommended means of distribution, and when the cost of reproduction and distribution of the bidding documents is high, the Procuring Entity may ask the economic operators to pay for having access to the hard copy of the bidding documents. In such case, the price that the Procuring Entity may charge for the bidding documents shall reflect only the cost of printing them and delivering them to the economic operators. (7) When bid documents are distributed in hard copies, all economic operators who choose to be sent the documents may be charged the cost of making the documents available to them. Article 31. Contents of bidding documents (1) The bidding documents shall include, but not limited to, the following information: (a) the Invitation to bid; (b) instructions to bidders for preparing the bid including the standard forms which the bidder needs to fill out; 25