REGIONAL COORDINATION The coordination of the regional response will be spearheaded by the El Niño Logistics and Coordination Team that has been established with the support from Member States and Partners. This team will be involved in, among others, the following activities a. Analysis and communication of the impacts of El Niño and therefore the financial and logistical needs and requirements for an effective response; b. Coordination, from a regional perspective, of the importation and distribution of food and non-food commodities in the SADC Region to mitigate the impacts of the El Niño event; c. Development and updating of regional El Niño Response Appeal; d. Monitoring and evaluation of the response to allow for effective decision making during and after the response; and e. Development of recommendations for future disasters prevention, preparedness and response. These activities will involve a number of sub-activities presented in table below. Table 3: Budget for Coordination Item Detail/Quantity of Resources Office Space (Rentals) SADC HQ Offices / running costs $30 000 $30 000 $0 Communications/ information / publication materials Telephones, editing translation, printing and production $60 000 $60 000 $0 Declaration of Disaster and Launching of Regional Humanitarian Appeal Conference Package $12 000 $12 000 $0 Office Equipment 1 projector, 2 printers, 6 desks, 6 chairs, Other office equipment $60 000 $60 000 $0 Travel to Gaborone and living expenses for Team Members from the Partners Air tickets and living expenses for 6 months $540 000 $540 000 $0 SADC Secretariat's staff seconded to Response Team 6 month attachment (8 people ) $150 000 $150 000 $0 Team coordination travel to affected Member 12 trips (air ticket plus 5 nights) States to meet with disaster management authorities; relevant ports and corridors $35 000 $10 000 $25 000 Travel for logistics experts 12 trips (air ticket and 5 nights) $73 800 $7 000 $66 800 Travel for Information Communications experts 12 trips (air ticket and 3 nights each trip) $30 000 $30 000 $0 Travel for Planning and M&E officer(s) 12 trips (air ticket and 5 nights each trip) $123 800 $5 000 $118 800 Travel for Security Expert(s) 7 trips (air ticket and 5 nights each trip) Ground / Field transport for in situ inspections / arrangements $35 000 $0 $35 000 Advocacy Trips 10 trips and allowances for 4 nights, for 2 persons $50 000 $14 000 $36 000 Regional Consultative workshops on logistics coordination Air tickets and allowances for 3 delegates per Member States plus El Nino Response Team Members (60 delegates) $120 000 $0 $120 000 Regional Consultative workshops on information and M&E Air tickets and allowances for 3 delegates per Member States plus El Nino Response Team Members (60 delegates) $120 000 $0 $120 000 $1,439,600 $918,000 $521,000 Total Approximate cost Available Gap Funds The total amount required for the coordination is $1,439,600 of which $918,000 is available, leaving a gap of $521,000. 35