ECOWAS Tenders Code f) Head of Procurement Unit or Procurement Officer – Secretary) Representative of the Financial Controller - Observer A Technical Sub-Committee shall be established with responsibility for the evaluation of all bids. Membership of this Sub-Committee shall comprise of the following; a. b. c. d. Principal Accountant responsible for Budget; Representative of the Beneficiary Directorate; One Director from the two appointed Directors; Head of Procurement Unit; The Procurement Committee may co-opt Technical Expert(s) of the Community to assist the Technical Sub-Committee. 7. Where any Institution lacks the requisite capacity for the composition of the Procurement Committee ,such membership shall be drawn from the Commission or any other ECOWAS Institution. 8. The ECOWAS Procurement Board shall be composed as follows: a) Vice President of the Commission – Chairperson b) Commissioner for Finance – Member c) Head of the Beneficiary Institution(s) / Department (in the case of the Commission)- Member (s)–A Head of the Institution to be appointed by the President of the Commission – Member d) Director of Finance of the Beneficiary Institution - Member e) Director of Legal Affairs of the ECOWAS Commission - Member f) Heads of Procurement of the Commission and the Beneficiary Institution – Secretaries g) The Chief Internal Auditor and the Financial Controller - Observers A Technical Sub-Committee shall be established with responsibility for the evaluation of all bids. Membership of this Sub-Committee shall comprise of the following; a. b. c. d. Commissioner for Finance; Head of the Beneficiary Institution / Department in the case of the Commission; The Head of the Institution appointed by the President; Director responsible for Procurement of the Beneficiary Institution - Secretary; The Procurement Board may co-opt Technical Expert(s) of the Community to assist the Technical Sub-Committee. 9. In either the case of the Committee or the Board, (except for the Chairperson or Vice Chairperson in the case of the Commission) where the substantive officer is unavailable, he or she shall delegate a representative at appropriately senior level (at least Head of Division). 10. Quorum and Decision for the Procurement Committee and Procurement Board shall be as follows: a) Meetings and proceedings of the Committee shall be valid only where at least five (5) of its members including its Chairman are present; Final Page 7