Southern Africa Development Community Secretariat – Procurement and Grants Policy Table of Contents Preamble ........................................................................................................................................................................... 1 Definitions and Glossary of Terms ................................................................................................................................... 2 CHAPTER I. GENERAL PROVISIONS ......................................................................................................................... 7 Article 1. Purpose of this Policy ................................................................................................................................... 7 Article 2. Procurement principles ................................................................................................................................. 7 Article 3. Scope of application ..................................................................................................................................... 7 Article 4. Application of the Procurement Policy in relation to International obligations of the SADC Secretariat ... 8 Article 5. Procurement regulations ............................................................................................................................... 9 Article 6. Conduct of SADC Secretariat’s Officials ..................................................................................................... 9 Article 7. Fraud, Corruption and Conflict of Interest ................................................................................................. 10 Article 8. Conduct of Economic Operators ................................................................................................................ 10 Article 9. Language .................................................................................................................................................... 12 Article 10. Form of communications .......................................................................................................................... 12 Article 11. Disclosure of procurement related information ........................................................................................ 12 Article 12. Procurement Planning ............................................................................................................................... 13 Article 13. Rules concerning the description of goods, works or services ................................................................. 13 Article 14. Participation by economic operators......................................................................................................... 14 Article 15. Eligibility and qualifications of economic operators ................................................................................ 14 Article 16. Regional Preference .................................................................................................................................. 15 Article 17. Rules concerning documentary evidence provided by economic operators ............................................. 15 Article 18. Cancellation of procurement processes .................................................................................................... 15 Article 19. Records of procurement process ............................................................................................................... 16 CHAPTER II. METHODS OF PROCUREMENT AND CONDITIONS FOR USE ................................................... 17 Article 20. Methods of procurement and thresholds ................................................................................................... 17 Article 21. Open Bidding ............................................................................................................................................ 18 Article 22. Restricted Bidding .................................................................................................................................... 18 Article 23. Limited Bidding ........................................................................................................................................ 20 Article 24. Negotiated Procedure................................................................................................................................ 20 Article 25. Single Source procedure ........................................................................................................................ 22 Article 26. Selection of Individual Consultants ...................................................................................................... 23 Article 27. Procurement procedure under Multiple Framework Contracts ................................................................ 23 Article 28. Procurement procedure under Single Framework Contracts .................................................................... 24 CHAPTER III. PROCUREMENT PROCEEDINGS ..................................................................................................... 24 SECTION I. BIDDING PROCEEDINGS .................................................................................................................. 24 Article 29. Publication ................................................................................................................................................ 24 Article 30. Invitation to bid and access to bidding documents ................................................................................... 24 Article 31. Contents of bidding documents ................................................................................................................ 25 Article 32. Evaluation and award criteria ................................................................................................................... 26 i